Hartcom Farms LLC

Thank you! Your booking request has been submitted and payment received. We'll be in touch shortly.

Event Location

Street Address

City

Zip Code

Date & Time

Event Date

Start Time

Select Package (Choose One)

Farm Friends small set-up 60 min — $499 (+$75/30 min) Small farm animals (6-7 animals) Bunnies, ducks, chickens, turtle, baby goat, piglet peeps (chicks/ducklings)

1 hr $499

Farm Friends Medium set-up 60 min — $599 (+$99/30 min) 9-10 Animals- Bunnies, ducks, chickens, turtle, peeps, goats, sheep, lambs, mini pigs, mini cow, (surprise babies)

1 hr $599

Farm Friends Large set-up 60 min — $699 (+$150/30 min) 11-12 Animals- Bunnies, ducks, chickens, turtle, peeps, goats, sheep, lambs, mini pigs, mini cow, pony (surprise babies)

1 hr $699

Pony Rides (one pony) 60 min — $499 (+$99/30 min) One lead line pony for rides

1 hr $499

Pony Rides ( Two Ponies) 60 min — $599 (+$150/30 min) Two lead line ponies for rides

1 hr $599

Pony Rides ( three ponies) 60 min — $799 (+$199/30 min) Three lead line ponies for rides

1 hr $799

Small Combo 1 hr — ($499 + $399) 1 pony, 6 farm animals 60 min — $898 (+$199/30 min)

1 hr $898

Full farm and pony package 90 min — $1100 (+$299/30 min)

1 hr 30 min $1100

Farm Friends and pony rides at our barn 90 min — $499 (+$150/30 min) pony party on site on our arena

1 hr 30 min $499

Total time: — Services total: $0.00

A travel fee of $0.00 applies to this booking.

Event Details

Pony Size

What size of pony do you need? Ponies have a weight limit, so we need to bring a pony that is appropriate for all the riders.

Small Pony Riders under 70lbs

Medium Pony Riders under 120lbs

Large Pony Riders under 200lbs

Event Location

Set up Area

Outdoor - Grass

Outdoor - Pavement

Notes & Special Requests

Contact Info & Paperwork

Event Title

Event Organizer

Contact Number

This is where we'll send the deposit receipt and booking confirmation

Will there be someone else meeting us at the event?

Yes - I need to add an additional point of contact

Day of Event Contact Person

Day of Event Contact

CELL phone number please - We will text updates and ETA to this number

Do you need any of these documents?

COI Basic Certificate of Insurance

W9 Tax Paperwork

COI - Additional Insured This certificate lists your organization as additionally insured. You must supply the correct name and address how you would like it to appear on the certificate.

Vaccine, Rabies, or Coggins Certificates You'll be asked to specify which animals below

Signed Health Certificates You'll be asked to specify which animals you need this for

Additional Paperwork

List your organization name and address how you want it to appear on the insurance document

Describe the Vaccination Documents you need, and for which animals

How many animals do you need this paperwork for?

Which animals do you need a Health Certificate for?

Please keep in mind that there is SIGNIFICANT processing time on Health Certificates. Please allow at least 3 weeks for the vet appointment to be made and the paperwork to be processed. This CANNOT be requested last minute.

How many total Health Certificates do you need?

Describe the additional paperwork that you need completed

Terms and Conditions

SHADE

Petting zoo animals NEED shade if the temperature is above 80 F. Shade from the side of a building, overhang, tent, umbrella or tree are acceptable. Each animal needs an area about 5'x5'. So 2-3 pop up tents or a tree work well for most packages. If the temperature is below 80F, they are fine in the sun.

I agree to provide shade for the animals if the temperature is above 80 F

I am NOT able to provide shade and need Wagon Wheel Mobile Farm to bring tents if necessary ($100 extra)

PARKING

If you have just pony rides, we can park further away and walk the ponies. If you have any petting zoo package, we need nearby parking. If you cannot provide nearby parking that is on a hard surface (gravel asphalt etc. We do not drive on grass) then please understand that set up may take longer than normal (15 min) and you may need to book an earlier time to achieve your ideal start time.

I understand that I need to provide parking near the set-up area

I CANNOT provide nearby parking. I understand that there could be early arrival fee, or my event may be set up slightly later than the selected start time. Wagon Wheel Mobile Farm will reach out to discuss specifics when the booking is received.

SAFETY

If the animals are being frightened, mishandled, abused or harassed, Wagon Wheel Mobile Farm staff will issue warnings. If the behavior is not corrected immediately, we reserve the right to take the animal(s) to safety and leave without refund. Any individual who is acting in a manner unsafe to themselves or others (i.e. taunting an animal to kick or bite, fighting or roughhousing near animals) will be asked to leave the animal area.

I agree that my guests and I will behave in an appropriate manner towards the animals.

DEPOSIT

The $100 deposit is non-refundable. We offer a free re-schedule for any reason as long as you give us 12hrs heads up. You do not have to pick a new date right away. Just let us know that you need to put your event on hold. You can then reach back out later when you're ready to get back on the schedule (even a year later), and we'll fit you in if the spot is still available.

I understand that the $100 deposit charged today is non-refundable

FINAL PAYMENT

Balance is due upon ARRIVAL to your event. If your event is shortened for any reason (weather, things winding down, etc) the time already completed is due (1hr minimum), but the remaining time will not be charged. We have several options for final payment:

Cash, Venmo, or Cash App

Debit or Credit Card

Organization/School/Business Check/ACH

Your booking is not confirmed until payment is completed on the next step. Your spot will be temporarily held for 30 minutes while you complete checkout — if you take longer, you will need to start the booking process over.

Travel Fee:

$0.00

Total:

$0.00

Due Today:

$0.00

How would you like to pay?

Pay deposit ($100.00 today)

Pay in full

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